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Ohio 4-H Youth Development

Ohio State University Extension

CFAES

Policies

  • USE: Any use of the Nationwide & Ohio Farm Bureau 4-H Center for meetings and/or food functions must be scheduled through the State 4-H Office at (614) 247-6904 or contact 4hreservations@osu.edu. Dances within the College of FAES are permitted if an advisor is present. No dances are permitted for groups outside the College of FAES.
  • SPACE: Space will be reserved on a first-come basis and tentatively held until a signed contract and full deposit are on file in the State 4-H Office. First priority will be given to Ohio 4-H Youth Development, then faculty/staff/student groups and organizations within the College of Food, Agricultural and Environmental Sciences, space permitting. Groups must be a registered student organization within The Ohio State University and must have a faculty advisor present who will be responsible for the security, supervision and cleanup of each meeting. All events must vacate the building no later than 11:00 p.m. Exceptions will be made with prior approval of the State 4-H Office.
  • FOOD: All food or beverage brought into the Nationwide & Ohio Farm Bureau 4-H Center must be contracted through one of our preferred caterers. A 15% Catering Site Fee will be added to all food and beverage by the caterer and paid directly back to the 4-H Center.
  • ALCOHOL: The University values and encourages an alcohol-free environment, but recognizes that alcoholic beverages may be available at some events. Beer and wine will be permitted for events without minors. Beer and wine will be permitted at wedding receptions. All alcohol must be contracted through one of our preferred caterers. A 15% catering site fee will be added to all beverage purchases.
  • SMOKING: The Ohio State University and the 4-H Center is a smoke-free environment. Smoking is prohibited in all university buildings and on all university-owned properties, including parking lots, garages, and all outside areas.
  • DELIVERIES: All deliveries must be coordinated through the Building Coordinator in the State 4-H Office. We do not have the ability to store event items for a long period of time. The State 4-H Office cannot assume any responsibility for items left by the caterer, rental company or facility user.
  • DECORATIONS: Props, floral arrangements, live plants, and weighted helium balloons are welcome. Do not use tape, tacks, or nails on any walls, woodwork, movie screens or tables. You will be billed for any damages that occur during your event.
  • SET-UP/ CLEAN UP: No banquet crew or janitorial service is provided. It is your responsibility to provide your own set-up and returning the room to the original set-up. Trash should be placed in the dumpster.
  • PARKING: Limited parking is available in the lot adjacent to the 4-H Center. Overflow parking is available across Fred Taylor Drive in the Bill Davis Stadium lot.
  • DEPOSITS: If event is cancelled less than 30 days prior to event, all deposits are non-refundable. If event is cancelled 45 days prior to event, client forfeits 50% of deposit. If the client has submitted an eRequest for payment, the eRequest will act as a deposit and will be billed following the above guidelines.
  • CANCELLATION: Room rental fees will be billed to the client if the event is cancelled less than 30 days before the event.
  • PAYMENT: Acceptable forms of payment are check, cash, and eRequests. If paying by check please make payable to The Ohio State University and mailed to 2201 Fred Taylor Drive, Columbus OH 43210.
  • LIABILITY: Each facility user shall indemnify and hold harmless The Ohio State University, its Trustees, officers, employees, agents, programs and entities against any and all damages, claims, liability due to loss of the property of others or any other liability arising out of its use of the Nationwide & Ohio Farm Bureau 4-H Center facility. The facility user is responsible for the payment of any damages to or loss of the 4-H Center’s property if it occurred as a result of the preparations or clean up for, or during the actual event itself.
  • COMPLIANCE: The State 4-H Office reserves the right to deny use or continued use of its facilities to any person or organization not complying with applicable policies or procedures.
  • IMPOSSIBILITIES: The performance of this Contract is subject to termination without liability upon the occurrence of any circumstance beyond the reasonable control of either party – such as acts of God, including without limitation, extreme inclement weather events, war, terrorism, government or quasi-governmental order or regulation, disaster, strikes (except those involving the employees or agents of the party seeking the protection of this clause), civil disorder, or curtailment of transportation facilities or supply chain failures, epidemic, pandemics, including but not limited to any further conditions arising out of the ongoing COVID-19 pandemic, disease, quarantine, governmental preemption in connection with a national, state or local emergency, or similar cause beyond the control of the parties – to the extent that such circumstances makes it illegal or impossible to hold the meeting/convention or provide or use the facilities. The ability to terminate this Contract without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical, but in no event more than ten (10) days after learning of such basis. Subject to the foregoing, both parties agree that they will make every reasonable effort to work with each other to reschedule the event within 180 days of the force majeure event, and that all such deposits and payments will be applied to the future date. Acceptance of such a date shall not be unreasonably withheld by either party. If both parties are unable to reschedule the event on a mutually acceptable date within 180 days of the force majeure event, neither party shall have liability hereunder for failure to fulfill its obligations for reasons beyond its control.