DATE
NAME
ADDRESS
CITY, STATE ZIP


Dear NAME,

Thank you for taking the time to meet with me on [INSERT DATE] to discuss your potential volunteer involvement with the [INSERT] County 4-H Youth Development program. Based on information gained throughout the selection process, the decision has been made to accept you as a volunteer for a probationary period of [INSERT DATE].

Specifics of the probationary period include:

(1) Your volunteer role in the [INSERT] County 4-H Youth Development program is initially limited to the [INSERT] 4-H Club. Potential involvement as a member of a county-wide specie or subject matter committee will be determined after the probationary period is completed.

(2) You are to uphold the Ohio 4-H Volunteer Standards of Behavior and follow appropriate channels to address conflicts or concerns within the [INSERT] County 4-H Youth Development program.

(3) At the conclusion of the probationary period, we will schedule a meeting to evaluate your recent volunteer experience to determine future involvement in the [INSERT] County

4-H Youth Development program.

During our conversation on [INSERT DATE] we discussed some ways in which past conflicts you encountered could have been handled more successfully. We also talked about appropriate language and actions when working with youth. At that time you indicated you understood and agreed that you needed to improve your communication and conflict management skills when working with youth and adults.

Once again, thank you for interviewing for a volunteer position in [INSERT] County 4-H. Please contact me if you have any questions regarding the terms of your volunteer acceptance.

Sincerely,

Extension Educator, 4-H Youth Development

cc: County Director