Grant Applications
The Ohio 4-H Foundation Board is announcing the 2010 4-H Foundation grant opportunities, guidelines, selection timeline, and application. This is an opportunity for you to apply for funding to expand on or initiate new and innovative programming efforts to positively impact Ohio youth.
The funds available for grants are the result of the Ohio 4-H Foundation Master Endowment and other named endowments where the donor has designated the income to support 4-H Youth Development programming. From the Master 4-H Endowment, a total of $77,000 will be awarded.
Funds from the following named endowments will also be distributed:
- Cashman Family Endowment
- Bea Cleveland Ohio 4-H Support Fund
- Ebling Urban Extension 4-H Endowment
- Nationwide Volunteer Development Fund
- Ulrich Fund
- Lewis/Barnhart/Jenkins 4-H Endowment
- Wadlington Memorial Endowment
- Erie and Orlyss Sauder 4-H Career Development Endowment Fund
Timeline for the 2010 4-H Foundations grant process.
November 16 Grant applications are due to the State 4-H Office by 12:00 p.m. (noon) on Monday, November 16. E-mail proposals are preferred, but fax and postal service mail are acceptable. You will be sent an email confirming receipt of your application. Please email applications directly to Christy George at George.274@osu.edu No late applications will be accepted
December 18 Announce Grant Recipients.
Jan. 1 – Dec. 31 Grant funds will be available for use.
Jan 30, 2011 All final impact reports due to 4-H Foundation
If you have any questions, please contact Erin Wingfield at 614-247-7606 or holmes-wingfield.1@osu.edu
Grant Impact
For 2009 Grant Recipients, please fill out the Grant Impact Report below.
Frequently Asked Questions
This section addresses some of the questions posed during the 2006 grant cycle.
It is in no way complete and I strongly recommend reviewing the websites for the
Extension Business Office and Human Resources. Nothing in the 4-H
Foundation information should differ or contradict the Business Office; this is only
an attempt to clarify areas of specific concern for grant reimbursements.
- All grants are for the specific calendar year.
- Extensions are rare.
- Impact reports are due 60 days after the completion of the project.
- Grant accounts run in the negative until the completion of the
project, impact report submission, receipt and approval of all
expenses, and the transfer of funds are authorized. Generally fund
transfers happen during the first quarter of the following year
Proper Coding of Request for Payment Form is Essential!
- If the Payee for the request is not an employee, the social security number
must be provided and an AP Compliance form must be attached if this is
the first payment this individual has requested. - Description of the Payment should include more than just the title of the
grant. Please provide a brief description of the project. - When completing your request for payment, it is very important to include
the Org. number, Fund number, Project number and UserDefined for your
grant. In addition, the account numbers must be specific to each item.
More than one item expense can be on a form and additional pages are
permitted. Coding purchases as “educational materials” will not be
accepted for all purchases. - Any food purchases which are consumed as well as lunches,
snacks, dinners, etc. much be accompanied by a list of the
individuals who were served. If this is problem, an explanation should
be provided. - Original receipts must be included with your request. If there is an invoice,
proof of payment must be included: copy of a check, credit card receipt,
etc. -
Which forms are required and when?
The Extension Business Office and the Extension Human Resources
department have Web sites that can provide you with a list of forms.
- Business Office: http://osuebusiness.ag.ohio-state.edu/forms.php
- Human Resources: http://hr.ag.ohio-state.edu
There area variety of forms, review the business office website. Non-
Personnel questions can be directed to your Business Office Representative.
Most forms are required prior to event occurrence. Please plan ahead.
Miscellaneous Questions
What are the most common problems that delay processing a form sent
to the Business Office?
Missing or incomplete information is the number one problem. Be sure to fill
out your form correctly and completely including: organization number, fund
number and account number. Attach required documentation and make sure
the appropriate person signs the form.
Can I sign contracts/agreements on behalf of OSU?
No, the authority to sign on behalf of OSU rests with the Vice President for
Business & Administration and with the Director of Purchasing. Employees
who sign contracts assume personal liability for complying with contract
terms.
Do I have to fill out the address and phone information on every form I
send to the business office?
Yes. (Here's a tip - create a label that includes the office name, contact
person, address, and telephone number)
If the Purchasing Card is not accepted at a store, can a charge account
be set up and paid from the local checking account, and then sent in for
reimbursement on request for payment at month end?
No, individual has the authority to set up a charge account on behalf of the
University. If the store does not accept Purchasing Cards, a purchase order
should be established with the vendor. If the vendor states they do not accept
purchase orders, call your Business Office Representative for assistance.
How do I add funds or change a purchase order?
Complete a requisition, form 1303, describing the change; be sure to include
the vendor’s name and reference the purchase order number. Remember that
the effective dates of a blanket purchase order should not be changed or
extended; we'll need to issue a new purchase order. Blanket purchase orders
should be reissued or renewed yearly.
PCard
Copies of pcard purchases for grants should be copied to:
Erin Wingfield, 4-H Foundation Nationwide & Ohio Farm Bureau 4-H Center 2201 Fred Taylor Dr. Columbus, OH 43210
If pcard expenses are not copied to the 4-H Foundation, fund transfers may
be delayed.
Impact Reports
- Impact reports provide a summary of the grant and what was
accomplished. The reports should tell who, what, where, why and
how of the project and provide details of the outcomes. Photos are
highly encouraged. The amount spent on the grant that is reported
on the Impact Report should agree with the amount reimbursed
through accounting. Discrepancies between these numbers will
hold up the transfer of funds. - Impact Reports are due 60 days following the completion of
the grant project.
