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Submitting ES-237 information to the

State 4-H office:

 One change from past years is that we are now requiring that counties send us ALL of their data files, not just select files.  The reason for this is so that we can have a backup of your county's full data set.  It also makes repairs and balancing much easier.  Here are the new steps for sending us all of your data.  Keep in mind, this will require more disk space.  In years past you may have sent 1-2 floppies, now you may need to send 3-4.  If you're comfortable copying these files via other methods: cd-burning, zip-disc, or emailing them as a zipped attachment, please feel free to do so.  The following instructions will walk you through copying your data files:

1.   Go to Utilities|File Utilities.

2.   Go to Select|Select All.  This should highlight all files within the window.  Scroll to the bottom of the File Utilities window.  The last file in the set should be named, "Z5Lite.db" or "Z5Lite".  Hold down the control key "Ctrl" key on your keyboard & click the "Z5Lite.db" file.  This should "deselect" this file only.  All other files should remain highlighted.  If this is the case you may proceed. 

3. Click File|Copy Table.  This will bring a "Save As" window.  This is where you decide where to save your files.  If you plan to use floppy disks - point it at your floppy drive, if you plan to use a zip-disc - point it at your zip drive. Once you've pointed the save at the appropriate drive - click "save".  Keep in mind that if you're using floppies, the save will require multiple floppy disks.

4. Go to Windows Explorer or My Computer and check the diskette to be sure the files are in fact on the diskette. The explorer will show that the 'px' files have been copied along with the 'db' files. If the diskette looks complete, it is ready to send to state along with the printed report. This completes the ES237 portion of year-end reporting.